CLIENT FOR USE WITH MICROSOFT OFFICE LIVE COMMUNICATIONS SERVER 2005 - Smartphone BLACKBERRY - Free user manual and instructions

USER MANUAL CLIENT FOR USE WITH MICROSOFT OFFICE LIVE COMMUNICATIONS SERVER 2005 BLACKBERRY

BlackBerry Client for use with Microsoft Office Live

Communications Server 2005

BlackBerry Smartphone with a Touch Screen

Contents

Basics 3

About BlackBerry Client for use with Microsoft Office Live Communications Server 2005. 3
Log in to the BlackBerry Client for use with Microsoft Office Live Communications Server 2005. 3
Log out of the BlackBerry Client for use with Microsoft Office Live Communications Server 2005. 3
Delete the BlackBerry Client for use with Microsoft Office Live Communications Server 2005. 3

Contacts. 5

About contacts. 5
Add a contact. 5
Respond to an invitation. 5
View a contact's information.. 5
Associate a contact with a contact in the main contact list on your BlackBerry device. 5
Change a contact's display picture. 6
Hide the display pictures that appear beside contacts in the contact list. 6
Delete a contact. 6
A contact no longer appears in my contact list. 6

Groups 7

Add a group. 7
Move a contact to a group. 7
Remove a contact from a group. 7
Rename a group. 7
Delete a group 7
Organize offline contacts. 7

Conversations 9

Send a message. 9
Send a message to a user that is not in your contact list. 9
Open a conversation. 9
Add an emoticon. 9
Switch conversations. 9
Call or send an email message to a contact quickly during a conversation. 9
Send a conversation as an email message. 9
Start a conference. 10
View a list of conference participants. 10
Copy a conversation. 10
Clear a conversation. 10
End a conversation. 10
Stop grouping messages in conversations. 10
I am not receiving notification for incoming messages. 10

Text sometimes changes after I type it. 11

Conversation history 13

View the conversation history for a contact. 13

Delete a conversation history. 13

Availability 15

Change your availability status. 15
Clear your availability status. 15
Set your availability indicator to reflect your device status. 15
Hide the status messages that appear beside contacts in the contact list. 15
Receive notification when a contact becomes available. 15
About sound profiles. 16
Change a sound profile. 16
Legal notice 17

Basics

About BlackBerry Client for use with Microsoft Office Live Communications Server 2005

You can use BlackBerry® Client for use with Microsoft® Office Live Communications Server 2005 to chat with other Microsoft® Office Communicator users using your BlackBerry device. To use the client, you must have a Microsoft Office Communicator user name. If you do not have a user name, contact your administrator.

You can send and receive email messages and use other applications on your device while the client is running. When you receive a new instant message, an icon appears in the device status section of the screen.

Log in to the BlackBerry Client for use with Microsoft Office Live Communications Server 2005

If you do not remember your user name or password, contact your administrator.

1. In the BlackBerry® Client for use with Microsoft® Office Live Communications Server 2005, type your user name and password.

2. Perform any of the following actions:

3. To avoid typing your password each time that you log in, select the Save Password check box.

4. To log in to the client automatically each time that you turn on your BlackBerry device, select the Automatically log me on check box.

5. To set your availability status before you log in, select the Use custom login status check box. Highlight the Sign In option. Click a login status.

6. Click Sign In.

Log out of the BlackBerry Client for use with Microsoft Office Live Communications Server 2005

If you log out of BlackBerry® Client for use with Microsoft® Office Live Communications Server 2005, you do not receive messages. If you log out without closing your existing conversations, you can access them again the next time that you log in. If you turn off or reset your BlackBerry device, you can access your active conversations the next time that you log in to the client.

1. On the Contact list screen, press the Menu key.
2. Click Sign Out.

Delete the BlackBerry Client for use with Microsoft Office Live Communications Server 2005

1. In the device options, click Advanced Options.
2. Click Applications.

3. Highlight the BlackBerry® Client for use with Microsoft® Office Live Communications Server 2005.

4. Press the Menu key.

5. Click Delete.

Contacts

About contacts

Your contact list displays your list of individual contacts and groups. The contact list includes your existing Microsoft® Office Communicator contacts.

Add a contact

1. On the Contact list screen, press the Menu key.
2. Click Add a Contact.
3. Click a group.

4. In the Sign-in name field, perform one of the following actions:

5. Type a user name.

6. Type part of a user name. Click a user name.

7. Type part of a user name. Click Lookup. Click a contact.

8. Click OK.

9. To associate the contact with a contact in the main contact list on your BlackBerry® device, perform one of the following actions:

10. If the contact is in your main contact list, click Select Contact. Click an email address.

11. If the contact is not in your main contact list, click New Contact. Type the contact information. Press the Menu key. Click Save.

Respond to an invitation

1. On the Contact list screen, in the Requests list, click an invitation.
2. Click Accept or Deny.

View a contact's information

1. On the contact list screen, highlight a contact.
2. Press the Menu key.
3. Click View Contact Info.

Associate a contact with a contact in the main contact list on your BlackBerry device

You can associate a contact from your client with a contact in your main contact list who has an email address, phone number, or both. You can then complete some tasks more quickly, such as calling or sending an email message to the contact quickly during a conversation.

1. On the Contact list screen, highlight a contact.
2. Press the Menu key.
3. Click Link to BlackBerry Contact.

4. Perform one of the following actions:

5. If the contact is in your main contact list, click Select Contact. Click an email address.

6. If the contact is not in your main contact list, click New Contact. Type the contact information. Press the Menu key. Click Save.

Change a contact's display picture

1. On the Contact list screen, click a contact.
2. Click View Contact Info.
3. If necessary, associate the contact with a contact in the main contact list.
4. Press the Menu key.
5. Click Change Picture.
6. Click a picture.
7. Center the picture in the box.
8. Press the Menu key.
9. Click Crop and Save.
10. Press the Menu key.
11. Click Save.

Hide the display pictures that appear beside contacts in the contact list

1. On the Contact list screen, press the Menu key.
2. Click Options.
3. Change the Show Contact Pictures field to No.
4. Press the Menu key.
5. Click Save.

Delete a contact

1. On the Contact list screen, highlight a contact.
2. Press the Menu key.
3. Click Delete Contact.
4. Click Delete.

A contact no longer appears in my contact list

Try performing the following actions:

If you have set your collaboration client to hide offline contacts, organize offline contacts so that you can view offline contacts.
If you have collapsed the group that the contact is in, expand the group. On the Contact list screen, click the group.

Groups

Add a group

1. On the Contact list screen, press the Menu key.
2. Click Create New Group.
3. Type a group name.
4. Click OK.

Move a contact to a group

1. On the contact list screen, highlight a contact.
2. Press the Menu key.
3. Click Move Contact To.
4. In the Select Group drop-down list, click a group.

Remove a contact from a group

When you remove a contact from a group that you created, the contact is moved to the default group.

1. On the Contact list screen, highlight a contact.
2. Press the Menu key.
3. Click Remove Contact from Group.

Rename a group

1. On the contact list screen, highlight a group.
2. Press the Menu key.
3. Click Rename Group.
4. Type a group name.
5. Click OK.

Delete a group

1. On the Contact list screen, highlight a group.
2. Press the Menu key.
3. Click Delete Group.
4. Click Delete.

Organize offline contacts

1. On the Contact list screen, press the Menu key.

2. Click Options.

3. In the Show Offline Contacts drop-down list, click one of the following options:

4. To group offline contacts, click Group.
   To view offline contacts, click Yes.
   To hide offline contacts, click No.

5. Press the Menu key.

6. Click Save.

Conversations

Send a message

1. On the Contact list screen, click an online contact.
2. Type a message.
3. Press the Enter key.

Send a message to a user that is not in your contact list

1. On the Contact list screen, press the Menu key.
2. Click Send IM to Other...
3. Type a user name.
4. Click OK.

Open a conversation

Conversations appear in the Conversations group and in the main message list on your BlackBerry® device.

On the Contact list screen, in the Conversations group, click a contact.

Add an emoticon

1. When you are composing a message, press the Emoticon key.
2. Click an emoticon.

Switch conversations

1. During a conversation, press the Menu key.
2. Click Switch Conversation.
3. Click a contact.

Call or send an email message to a contact quickly during a conversation

To perform this task, the contact from your client must be associated with a contact in the main contact list on your BlackBerry® device.

During a conversation, perform any of the following actions:

• Press the Menu key. Click Call.
• Press the Menu key. Click Email .

Send a conversation as an email message

1. During a conversation, press the Menu key.

2. Click Email Conversation.

Start a conference

1. During a conversation, press the Menu key.
2. Click Invite to Conversation.
3. In the drop-down list, click a contact.
4. Type a message.
5. Click OK.

View a list of conference participants

1. During a conference, press the Menu key.
2. Click View Participants.

Copy a conversation

1. During a conversation, press the Menu key.
2. Click Copy Conversation.

Clear a conversation

1. During a conversation, press the Menu key.
2. Click Clear Conversation.

End a conversation

1. During a conversation, press the Menu key.
2. Click End Conversation.

Stop grouping messages in conversations

In a conversation, by default, consecutive messages that you send or receive are grouped together.

1. On the Contact list screen, press the Menu key.
2. Click Options.
3. In the Group Messages in Conversation drop-down list, click No.
4. Press the Menu key.
5. Click Save.

I am not receiving notification for incoming messages

In the sounds application, try performing the following actions:

• Verify that the All Alerts Off sound profile is not selected.
• Verify that the Volume fields for the Enterprise Messenger New Message item are not set to Silent.
• Change the notification options for the Enterprise Messenger New Message item.

Text sometimes changes after I type it

If AutoText recognizes specific text, it is designed to replace the text that you type with the AutoText entry automatically.

• To view or change AutoText entries, during a conversation, press the Menu key. Click Edit AutoText.

For more information about AutoText, click Help on your BlackBerry® device.

Conversation history

View the conversation history for a contact

To perform this task, on the Options screen, the Save Message History field must be set to save conversations on your BlackBerry® device or on a media card.

1. On the Contact list screen, highlight a contact.
2. Press the Menu key.
3. Click View History.
4. Click a conversation history.

Delete a conversation history

1. On the Contact list screen, highlight a contact.
2. Press the Menu key.
3. Click View History.
4. Press the Menu key.

5. Perform one of the following actions:

6. To delete the conversation history for an individual contact, click Delete Contact's History.

7. To delete the conversation history for all contacts, click Delete Complete History.

Availability

Change your availability status

1. On the Contact list screen, press the Menu key.
2. Click My Status.
3. Click an availability status.

Clear your availability status

1. On the Contact list screen, press the Menu key.
2. Click My Status.
3. Click Reset Status.

Set your availability indicator to reflect your device status

You can set your availability indicator to change to Away when you do not use your BlackBerry® device for the duration of time that you set. When you use your device again, the availability indicator changes back to its previous state.

1. On the Contact list screen, press the Menu key.
2. Click Options.
3. Change the Show me as Away when idle for field to a duration of time.
4. Press the Menu key.
5. Click Save.

Hide the status messages that appear beside contacts in the contact list

1. On the Contact list screen, press the Menu key.
2. Click Options.
3. Change the Show Status Messages field to No.
4. Press the Menu key.
5. Click Save.

Receive notification when a contact becomes available

1. On the contact list screen, highlight an offline contact.
2. Press the Menu key.
3. Click Alert Me.
4. Click OK.

To stop receiving notifications, highlight a contact. Press the Menu key. Click Clear Alert.

About sound profiles

You can set notification options, such as vibrate or tone, for the client in the sounds application. The Enterprise Messenger Alert sound profile specifies how you are notified when a contact that you have set an availability alert for becomes available. The Enterprise Messenger New Message sound profile specifies how you are notified of incoming instant messages.

Change a sound profile

1. In the sounds application, perform one of the following actions:

2. To change the Normal sound profile, click Ringtones.

3. To change a custom sound profile, click Custom Profiles. Click a profile.

4. Click the application or item that you want to change.

5. Change the notification information.
6. Press the Menu key.
7. Click Save.

Legal notice

This guide describes tasks associated with a BlackBerry® device with a touch screen.

©2008 Research In Motion Limited. All rights reserved. BlackBerry®, RIM®, Research In Motion®, SureType® and related trademarks, names, and logos are the property of Research In Motion Limited and are registered and/or used in the U.S. and countries around the world.

Microsoft and Windows are trademarks of Microsoft Corporation. All other brands, product names, company names, trademarks, and service marks are the properties of their respective owners.

The BlackBerry smartphone and other devices and/or associated software are protected by copyright, international treaties, and various patents, including one or more of the following U.S. patents: 6,278,442; 6,271,605; 6,219,694; 6,075,470; 6,073,318; D445,428; D433,460; D416,256. Other patents are registered or pending in the U.S. and in various countries around the world. Visit www.rim.com/patents for a list of RIM (as hereinafter defined) patents.

This documentation including all documentation incorporated by reference herein such as documentation provided or made available at www.blackberry.com/go/docs is provided or made accessible "AS IS" and "AS AVAILABLE" and without condition, endorsement, guarantee, representation, or warranty of any kind by Research In Motion Limited and its affiliated companies ("RIM") and RIM assumes no responsibility for any typographical, technical, or other inaccuracies, errors, or omissions in this documentation. In order to protect RIM proprietary and confidential information and/or trade secrets, this documentation may describe some aspects of RIM technology in generalized terms. RIM reserves the right to periodically change information that is contained in this documentation; however, RIM makes no commitment to provide any such changes, updates, enhancements, or other additions to this documentation to you in a timely manner or at all.

This documentation might contain references to third-party sources of information, hardware or software, products or services including components and content such as content protected by copyright and/or third-party web sites (collectively the "Third Party Products and Services"). RIM does not control, and is not responsible for, any Third Party Products and Services including, without limitation the content, accuracy, copyright compliance, compatibility, performance, trustworthiness, legality, decency, links, or any other aspect of Third Party Products and Services. The inclusion of a reference to Third Party Products and Services in this documentation does not imply endorsement by RIM of the Third Party Products and Services or the third party in any way.

EXCEPT TO THE EXTENT SPECIFICALLY PROHIBITED BY APPLICABLE LAW IN YOUR JURISDICTION, ALL CONDITIONS, ENDORSEMENTS, GUARANTEES, REPRESENTATIONS, OR WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, ANY CONDITIONS, ENDORSEMENTS, GUARANTEES, REPRESENTATIONS OR WARRANTY OF DURABILITY, FITNESS FOR A PARTICULAR PURPOSE OR USE, MERCHANTABILITY, MERCHANTABLE QUALITY, NON-INFRINGEMENT, SATISFACTORY QUALITY, OR TITLE, OR ARISING FROM A STATUTE OR CUSTOM OR A COURSE OF DEALING OR USAGE OF TRADE, OR RELATED TO THE DOCUMENTATION OR ITS USE, OR PERFORMANCE OR NON-PERFORMANCE OF ANY SOFTWARE, HARDWARE, SERVICE, OR ANY THIRD PARTY PRODUCTS AND SERVICES REFERENCED HEREIN, ARE HEREBY EXCUSED. YOU MAY ALSO HAVE OTHER RIGHTS THAT VARY BY STATE OR PROVINCE. SOME JURISDICTIONS MAY NOT ALLOW THE EXCLUSION OR LIMITATION OF IMPLIED WARRANTY AND CONDITIONS. TO THE EXTENT PERMITTED BY LAW, ANY IMPLIED WARRANTYES OR CONDITIONS RELATING TO THE DOCUMENTATION TO THE EXTENT THEY CAN NOT BE EXCLOSED AS SET OUT ABOVE, BUT CAN BE LIMITED, ARE HEREBY LIMITED TO NINETY (90) DAYS FROM THE DATE YOU FIRST ACQUIRED THE DOCUMENTATION OR THE ITEM THAT IS THE SUBJECT OF THE CLAIM.

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW IN YOUR JURISDICTION, IN NO EVENT SHALL RIM BE LIABLE FOR ANY TYPE OF DAMAGES RELATED TO THIS DOCUMENTATION OR ITS USE, OR PERFORMANCE OR NON-PERFORMANCE OF ANY SOFTWARE, HARDWARE, SERVICE, OR ANY THIRD PARTY PRODUCTS AND SERVICES REFERENCED HEREIN INCLUDING WITHOUT LIMITATION ANY OF THE FOLLOWING DAMAGES: DIRECT, CONSEQUENTIAL, EXEMPLARY, INCIDENTAL, INDIRECT, SPECIAL,

PUNITIVE, OR AGGRAVATED DAMAGES, DAMAGES FOR LOSS OF PROFITS OR REVENUES, FAILURE TO REALIZE ANY EXPECTED SAVINGS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, LOSS OF BUSINESS OPPORTUNITY, OR CORRUPTION OR LOSS OF DATA, FAILURES TO TRANSMIT OR RECEIVE ANY DATA, PROBLEMS ASSOCIATED WITH ANY APPLICATIONS USED IN CONJUNCTION WITH RIM PRODUCTS OR SERVICES, DOWNTIME COSTS, LOSS OF THE USE OF RIM PRODUCTS OR SERVICES OR ANY PORTION THEREOF OR OF ANY AIRTIME SERVICES, COST OF SUBSTITUTE GOODS,COSTS OF COVER,FACILITIES OR SERVICES, COST OF CAPITAL, OR OTHER SIMILAR PECUNIARY LOSSES, WHETHER OR NOT SUCH DAMAGEWERE FORESEEN OR UNFORESEEN, AND EVEN IF RIM HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW IN YOUR JURISDICTION, RIM SHALL HAVE NO OTHER OBLIGATION, DUTY, OR LIABILITY WHATSOEVER IN CONTRACT, TORT, OR OTHERWISE TO YOU INCLUDING ANY LIABILITY FOR NEGLIGENCE OR STRICT LIABILITY.

THE LIMITATIONS, EXCLUSIONS, AND DISCLAIMERS HEREIN SHALL APPLY: (A) IRRESPECTIVE OF THE NATURE OF THE CAUSE OF ACTION, DEMAND, OR ACTION BY YOU INCLUDING BUT NOT LIMITED TO BREACH OF CONTRACT, NEGLIGENCE, TORT, STRICT LIABILITY OR ANY OTHER LEGAL THEORY AND SHALL SURVIVE A FUNDAMENTAL BREACH OR BREACHES OR THE FAILURE OF THE ESSENTIAL PURPOSE OF THIS AGREEMENT OR OF ANY REMEDY CONTAINED HEREIN; AND (B) TO RIM AND ITS AFFILIATED COMPANIES, THEIR SUCCESSORS, ASSIGNS, AGENTS, SUPPLIERS (INCLUDING AIRTIME SERVICE PROVIDERS), AUTHORIZED RIM DISTRIBUTORS (ALSO INCLUDING AIRTIME SERVICE PROVIDERS) AND THEIR RESPECTIVE DIRECTORS, EMPLOYEES, AND INDEPENDENT CONTRACTORS.

IN ADDITION TO THE LIMITATIONS AND EXCLUSIONS SET OUT ABOVE, IN NO EVENT SHALL ANY DIRECTOR, EMPLOYEE, AGENT, DISTRIBUTOR, SUPPLIER, INDEPENDENT CONTRACTOR OF RIM OR ANY AFFILIATES OF RIM HAVE ANY LIABILITY ARISING FROM OR RELATED TO THE DOCUMENTATION.

Prior to subscribing for, installing, or using any Third Party Products and Services, it is your responsibility to ensure that your airtime service provider has agreed to support all of their features. Installation or use of Third Party Products and Services with RIM's products and services may require one or more patent, trademark, copyright, or other licenses in order to avoid infringement or violation of third party rights. You are solely responsible for determining whether to use Third Party Products and Services and if any third party licenses are required to do so. If required you are responsible for acquiring them. You should not install or use Third Party Products and Services until all necessary licenses have been acquired. Any Third Party Products and Services that are provided with RIM's products and services are provided as a convenience to you and are provided "AS IS" with no express or implied conditions, endorsements, guarantees, representations, or warranties of any kind by RIM and RIM assumes no liability whatsoever, in relation thereto. Your use of Third Party Products and Services shall be governed by and subject to you agreeing to the terms of separate licenses and other agreements applicable thereto with third parties, except to the extent expressly covered by a license or other agreement with RIM.

The terms of use of any RIM product or service are set out in a separate license or other agreement with RIM applicable thereto. NOTHING IN THIS DOCUMENTATION IS INTENDED TO SUPERSEDE ANY EXPRESS WRITTEN AGREEMENTS OR WARRANTYES PROVIDED BY RIM FOR PORTIONS OF ANY RIM PRODUCT OR SERVICE OTHER THAN THIS DOCUMENTATION.

Research In Motion Limited
295 Phillip Street
Waterloo, ON N2L 3W8
Canada

Research In Motion UK Limited 200 Bath Road Slough, Berkshire SL1 3XE

United Kingdom

Published in Canada